5+ Vehicle Maintenance Log Templates Free Download

There’s no easier way to maintain a vehicle than by using a vehicle maintenance log template. Whether you want to schedule the next service appointment or monitor your expenses toward any repairs, you can use these multipurpose logs. The benefit of this template is so you can customize the vehicle type and fill in the details accordingly for a more accurate log.

Types of Vehicle Maintenance Log Templates

The type of vehicle varies each time. It can be a car or a commercial truck, for example, and all you need to do is to customize the factors of the log to suit your vehicle. Instead of doing your research to chalk out the parts of the vehicle that need your attention, you can directly use a template that will save you time and effort when it comes to tracking the maintenance for each of your vehicles.

Vehicle Maintenance Log Templates

Vehicle Maintenance Log Templates

You will notice that the vehicle maintenance sheet is blank. This allows you to fill out the vehicle parts. On the other hand, the other type of log is servicing maintenance where the service date, parts to be serviced, functions to be checked, and other comments are appended. This log will particularly help you in assessing the improvement in gas mileage and durability of the vehicle.

Vehicle Maintenance Log Templates VML 4

The problem with vehicle maintenance is you never know how you can minimize the savings. Sometimes, you spend excessively toward repairing one part while the other part needs a repair even more urgently. This is when a repair log can definitely help.

What is critical is maintaining a commercial truck where maintenance and service typically cost more due to a high number of tires and costly parts that are involved. If this is the case, then this template can be of use to you.

There is also an editable version:


Effective Use of a Vehicle Maintenance Log Template

Your vehicle maintenance doesn’t stop with downloading a template and entering the data. You also need a reminder to follow a proper schedule for timely repairs when required. Using a log can help maximize the resale value of your vehicles as well because you will have a detailed log of service and maintenance.

Once you download a template, you may have to check if the following components are present:

  • Option to update change of oil, time belt, and filter
  • Option to check air pressure and improve mileage
  • Option to assess fluid levels and battery status
  • There should also be a space for you to add new issues such as sudden sound or AC stopped working or poor mileage

As you enter specific details about your vehicle, it helps your mechanic to conduct a more thorough check, so you don’t have to face repairs frequently.

The guide/user manual that you received during the purchase of your vehicle should be referred to regularly to understand the frequency of service and to find some mileage maximization tips. It also offers tips regarding preventive maintenance that you can easily apply to prevent problems and spending excess money down the road.


Maintaining a vehicle does not have to be difficult. Finding and using a template that helps you keep track of all the necessary information can help ease the process. This is as long as you regularly update your log and stay on top of everything.

If it is a commercial vehicle, plan for vehicle service or have a repair schedule created in advance and inform the organization, so there is enough budget allocated to it. This can help prevent downtime due to not having properly working vehicles at your disposal.

Vehicle Maintenance Log FAQ

You may still have some questions about vehicle maintenance logs and the proper procedure for recording these details. Below, you will find a list of questions and answers that may clear some things up for you.

Where can I find a recommended maintenance schedule?

If you no longer have the original vehicle service schedule that came with the vehicle initially, you can look online for the Manufacturer’s Recommended Maintenance Schedule. All you will need to have is the make, model, year, and engine of the vehicle.

Why should you use different vehicle maintenance logs?

Having a maintenance log allows you to make sure that all the necessary components of your vehicle are in good condition. This includes the brakes, the battery, oil changes, mileage, lubrication, and suspension. It also enhances your safety because you are getting the vehicle inspected prior to any big problems that may arise.

When your vehicle is well-maintained, you are also much less vulnerable to accidents and repairs. Having this kind of record at your disposal also allows you to assess the overall quality of the vehicle you have purchased.

What is the advantage of a blank vehicle maintenance log template?

This kind of template is much easier to use because it has all the columns; you just need to fill in the necessary information. If you were to create the vehicle log maintenance template yourself, there is a much higher chance that you will miss something important like a date or miles before an inspection.

What is a period vehicle maintenance log?

If you have a fleet of vehicles you use for your business, then you may want to set specific intervals to assess the condition of each vehicle you are using. Some things need to be checked daily, while other factors can be checked later on.

If you need to schedule weekly maintenance, then a vehicle fleet maintenance log can help you keep track of this information for each vehicle in your fleet, alongside the other logs for more periodic maintenance and vehicle service like oil changes.

What are some tips to achieve better maintenance for vehicles?

To maintain your vehicles effectively, whether personal or business, you need to make sure to have the car manual handy and make sure to follow all the manufacturer’s recommendations therein. The log is a good record to keep, but it is not going to be enough when you are trying to keep and maintain vehicles effectively.

Before logging anything, you also need to assess the current condition of the vehicle to get a better idea of where you are when starting. You may not have previous knowledge of the condition of the battery, the fluid levels, the last oil change, or the alignment of the tires, for example.

Finally, you need to have a well recorded maintenance record and ledger available for others to use as well when it comes to preventative maintenance when you are not available. The log may be maintained by one person, but it is vital information that will need to be made available at all times.

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